Duplicate A/P Invoice Number Detection poplar_apinvdupl - packaged

The Duplicate A/P Invoice Number Detection customization integrates with Information Manager Notes to display any duplicate A/P Invoices Numbers across vendors.
Duplicate detection is done with SQL to provide quick responses and the accompanying note allows the user to quickly drill down into identified duplicates.

Business Case

Although Sage performs a cursory validation of A/P Invoice document numbers, it doesn’t identify invoices with identical numbers paid to different vendors. This can result in duplicate data input and potentially duplicate payments, particularly in environments with many similar or related vendors.

By providing information on all A/P Invoices with a matching document number to the operator during invoice input, these errors can be eliminated.

How does it work?

The customization monitors the Document Number field while A/P invoices are being created up updated. For each A/P Invoice with a matching document number, a list of potentially duplicate invoices, along with the vendor and invoice amount, are displayed in an Information Manager note. This enables the operator to choose the correct course of action.

Features

Instant identification of duplicate invoices:

• instant feedback, even in environments with many invoices;
• drill-down to duplicate invoice through I/M Note;
• optional pop-up prompt when posting an invoice with a duplicate number.

No duplicates exist for `IN179719`.

Matching invoices are displayed in a grid.

Double click an invoice to drill-down.

Pricing

The Duplicate A/P Invoice Number Detection customization is offered either on a monthly subscription or a perpetual license.

For more information or to buy a license, contact us.